Proposal Writer

Location: San Antonio, TX
Date Posted: 10-13-2017

Job Description

The Proposal Writer will work assigned contract bids, proposals, and other projects. This position is responsible for gathering and analyzing market/competitive intelligence for targeted solicitations as well as participating in the development of win strategies. The Proposal writer will partner with Proposal Manager, Program Managers, Recruiting Manager, external partners, subcontractors, consultants and client agencies to prepare successful bids. Additional responsibilities include the following:
  • Establish priorities, determine processes, and conduct market intelligence and analysis on selected target states and competitors.
  • Serve as the principal liaison with in-house experts in selected departments.
  • Run pre-Request for Proposal (RFP) planning meetings for assigned, targeted prospects.
  • Review assigned RFPs and prepare appropriate summaries of background information and RFP highlights.
  • Organize proposals by competency area.
  • Develop outline for all proposals.
  • Design templates for all proposals.
  • Standardize template for all proposal.
  • Develop and present bid-decision and win-strategy recommendations to senior management and participate in the decision-making process for assigned RFPs.
  • Create proposal process plans, schedules, and structures for assigned proposals/grant applications. 
  • Serve as a principal liaison with the RFP-issuing entity, client services and the internal functional departments participating in the proposal process, and outside proposal partners and vendors/subcontractors for assigned proposals/grant applications.
  • Coordinate and lead meetings as needed (e.g., kickoffs, strategy meetings, team reviews, Red Team Reviews, etc.). 
  • Develop/edit/submit RFP questions and review answers and RFP amendments for their implications.
  • Provide detailed guidance to proposal writers/contributors and subcontractors. 
  • Adapt and create new, well-written, and well-edited proposal content; manage content review.
  • Participate in target bid pricing, ensuring consistency with the proposed scope.
  • Ensure accurate, compliant, and complete proposal production, quality control, and submittal.
  • Participate in preparing for oral presentations and prospective-client site visits.
  • Plan, facilitate, and follow up proposal debriefs (internal and external), including securing competitor proposals.
  • Daily update solicitation log with Business Development Manager.
  • Archive old solicitations including amendments.
  • Schedule Brown bags for 1 hour bi-weekly.
  • Develop suggestion box for training.
  • Bachelor’s degree required
  • Strong Verbal and Written Communication Skills
  • Excellent time Management and Organizational Skills
  • Proficient in Microsoft Word, Excel, and the other programs in the Office suite
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